Policies & Procedures

DEFINITIONS:

Golf Events:  Activities scheduled for people to get together to play the same course at the same time  These can be set up using a variety of golf formats and some events may have a more competitive emphasis. “Fun” golf is available as an option during all competitive Golf Events.

Weekly Play or League:   A series of scheduled tee times, usually during the week after work, in which members sign up and pay in advance to play.

Educational Opportunities:   Golf education or personal development sessions are randomly throughout the golf season and are especially designed to meet the needs of the Chapter members.  Arrangements and/or discounts may be made with local instructors to provide lessons or other educational opportunities to members on an individual basis.

Non-Golf Events:  Any gathering of EWGA members that does not include golf. Examples of these events include beginning and end of season celebrations, business and other networking functions, social functions and activities to learn more about EWGA. (i.e., Member Orientation).

REGISTRATION:

Participation in an EWGA event, league, educational series, or social function requires pre-registration using the appropriate form and payment process.  This information must be received by the posted deadline.  Registration procedures are typically e-mailed to members and/or posted on the www.ewganco.com website.

Last minute registrations must be approved by the coordinator to ensure the venue or activity can accommodate late registrations.

REFUNDS:

Golf Events, Educational Series, Non-Golf Events:  Registrant must contact the coordinator no later than 7 (seven) days in advance of the function date to determine if a refund is possible.  Refunds are not available if the Chapter has made payment to the facility.  Some fees may be transferable to other events. Refunds will always be net of any administrative costs.

Weekly Play or League:  No refunds will be given for Weekly or League Play.  If the golfer cannot play, it will be the responsibility of the golfer to find a substitute and collect the green fees from them if they want re-imbursement.  The League Coordinator will have a list of possible substitutes or the golfer can find her own substitute.

GUEST/NON-MEMBER PARTICIPATION:

Guests/non-members are invited to participate in Chapter activities as detailed in each category below. However, a guest/non-member may not participate in more than two (2) Chapter activities in the same calendar year.

Golf Events: Guest/non-members are welcome to participate.  There will be a cost differential for all guests/non-members. 

Educational Opportunities:  Members have priority registration and may be opened to non-members with a cost differential if there is space available.

Non-Golf Functions:  Guests/non-members are welcome to attend non-golf functions unless otherwise specifically noted in the event information.

Weekly Play or League:  Guest/non-members are welcome to participate.  There will be a cost differential for all guests/non-members. 


SELL-OUTS:

Completed and paid registrations are accepted on a first-come, first-serve basis.

Every effort will be made to accommodate all registrants for events.  Based on the course and timing, it may not be possible to do so.

CANCELLATIONS & RAIN CHECKS:

EWGA Northern Colorado will make every effort not to cancel events. If an event is cancelled, members will be notified as soon as practical. Refunds or credit for a different event will be given to the participants.

After play has commenced, cash refunds will be given only if the golf course agrees to refund the chapter.

Rain checks may be issued by the course to be used at a later date by the individual golfer, independent of an EWGA NCO event. This is an individual golf course policy.

EWGA CHAPTER RELEASE AND INDEMNIFICATION AGREEMENTS:

Any non-member participating in an EWGA League or Golf Event are required to sign a Release and Indemnification Agreement.  Forms will be available at any event where non-members can participate.

EWGA Members automatically acknowledge this release and indemnification when they join or renew.

 

Updated on 5/24/2011